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CBSE Class-10 English | Language | Email Writing

Education

Introduction

As students prepare for their board exams, mastering the art of email writing is essential, especially since it carries five marks in the syllabus. This article provides a comprehensive guide on writing both informal and formal emails, emphasizing their importance as a quicker and more cost-effective form of communication compared to traditional letters.

Understanding Emails

Emails, or electronic mails, facilitate the exchange of messages—both informal and formal—between individuals. The efficiency of emails allows for conveying messages that letters would otherwise take longer to deliver. Emails typically consist of a few paragraphs, and users can attach various types of files, including images, audio files, video clips, documents, and presentations.

Types of Emails

Emails can be divided into two primary categories:

  1. Informal Emails: These are messages sent to friends, family, or acquaintances.
  2. Formal Emails: These address professors, teachers, or supervisors.

Steps to Write an Email

To compose an email effectively, follow these steps:

  1. Open the Email Page: Begin by navigating to your email service and clicking on the "Compose" button. This is usually located in the upper left corner of your inbox.

  2. Identify the Composition Box: The area designated for writing your email will appear after clicking "Compose."

  3. Input Recipient’s Email Address: In the "To" field, enter the email address of your intended recipient. Ensure that it is accurate; otherwise, your email may bounce back.

  4. Understand Email Addresses: Email addresses typically include the internet service provider's name, such as Gmail or Yahoo. A common format appears as username@example.com.

  5. Multiple Recipients: You can send the email to several recipients by separating their addresses with a semicolon.

  6. Using CC and BCC: If you want to copy someone else on the email, use "CC" (Carbon Copy), or "BCC" (Blind Carbon Copy) if you want to send the email discreetly without the original recipient knowing others received it.

  7. Subject Line: Write a clear subject line that summarizes the email's intention; this helps the recipient understand the message's content and makes it easier to track.

  8. Write the Email Body: Start the body of the email with a salutation. For informal emails, address the recipient by name. In formal emails, begin with “Sir” or “Madam.”

By understanding these steps and components, students can confidently write effective emails that meet the appropriate tone, whether formal or informal.

Keywords

email, electronic mail, informal messages, formal messages, compose, email address, CC, BCC, subject line, salutation, body of the email.

FAQ

Q1: What is the purpose of writing an email?
A1: Emails serve as a quicker and more cost-effective way to exchange messages compared to traditional letters.

Q2: What are the types of emails?
A2: There are primarily two types of emails: informal emails for friends and family, and formal emails for professionals such as teachers and bosses.

Q3: What should I include in the subject line of an email?
A3: The subject line should clearly indicate the theme or intention of the email, making it easier for the recipient to understand the content at a glance.

Q4: What is the difference between CC and BCC?
A4: CC means Carbon Copy; it allows other recipients to see who else received the email. BCC, or Blind Carbon Copy, hides recipients from each other, so they cannot see who else received the email.

Q5: How should I start the body of a formal email?
A5: Begin with a formal salutation, such as "Sir" or "Madam."