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Create Online Surveys FAST with Microsoft Forms AI Copilot in 5 Minutes (2024)

Howto & Style

Introduction

Microsoft Forms has recently introduced a remarkable co-pilot feature that streamlines the process of creating online surveys, allowing users to save time and effort. In this article, we’ll explore how to use this new AI-powered functionality to quickly design effective surveys.

Getting Started with Microsoft Forms

To get started, first sign in to Microsoft 365 and open Microsoft Forms. You can begin by selecting the "New Form" option to create a custom survey or browse through the existing templates for inspiration. Microsoft Forms offers various templates, such as:

  • Employee Satisfaction Survey
  • Post-Event Survey
  • Product Feedback Form

Harnessing AI for Question Suggestions

One of the standout features in Microsoft Forms is the AI-powered question suggestion functionality. For instance, if you're creating an employee feedback survey after a training session, you can easily generate questions by typing in the details of your survey.

Generating Questions

Start by clicking "New Form" and then describe the type of survey you want to create along with its context and requirements. It's essential to include specifics like the number of questions or the topics you wish to cover.

For example, if you're creating a survey with ten questions about forklift training content and delivery, you would input that request. Once you hit "Generate," the AI will analyze your prompt, understand the key context, and automatically generate relevant survey questions for you.

Reviewing and Refining Your Survey

Within seconds, the AI will present a draft of your survey, complete with a title, a description, and varied question formats such as:

  • Star Ratings
  • Open-Ended Questions
  • Multiple Choice

You have the option to keep this version or select "Regenerate" for a new set of questions. Should you wish to refine specific questions, you can type in your desired changes, such as reordering or modifying certain questions.

Customizing Your Survey

Once you're satisfied with the questions generated, you can customize the survey's appearance. You have options to change the layout, modify the background, or upload your own image.

Additionally, you can configure various settings like setting start and end dates, enabling a progress bar, or customizing the thank-you message that respondents will see after completing the survey.

Previewing and Sharing

Before sharing, you can preview how the survey will appear on both desktop and mobile devices. When you're ready to collect responses, simply click on "Collect Responses." You can copy the generated link for sharing via email or send the survey directly to participant email addresses.

Tracking Responses

As participants complete the survey, Microsoft Forms automatically updates response data. You can view response summaries and key themes to glean deeper insights into the data collected. If needed, you can export the results into an Excel file for further analysis.

Conclusion

The AI Copilot feature in Microsoft Forms is designed to help users work smarter, not harder, by automating question generation and providing insightful analytics. This tool simplifies the process of creating effective surveys while enhancing your overall projects and communication strategies.

If you found this article helpful, don't miss our next discussion on how to delegate meeting minutes with CoPilot in Word!

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FAQ

1. What is Microsoft Forms' AI Copilot feature?
Microsoft Forms' AI Copilot feature allows users to automatically generate survey questions based on input prompts, saving time during the survey creation process.

2. How can I start creating a survey with Microsoft Forms?
Sign in to Microsoft 365, open Microsoft Forms, and select "New Form" to either create a custom survey or browse existing templates.

3. Can I customize the appearance of my survey?
Yes, you can change the layout, select a background, and upload custom images for your survey's appearance.

4. How do I collect responses to my survey?
You can share the survey by copying the generated link or by directly emailing participants through Microsoft Forms.

5. Can I track and analyze responses in Microsoft Forms?
Yes, Microsoft Forms provides real-time updates on responses and summarizes key themes, and you can also export the data to Excel for further analysis.