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FULLY Automated GPT that SENDS Emails in ChatGPT! (Full Guide)

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Introduction

In this article, we will explore a powerful automation that allows you to pull real emails from your inbox, draft replies, and send those replies—all without leaving the ChatGPT environment. This system leverages the Actions feature, Notion, Zapier, and Make.com to streamline your email management process. Let's dive in step by step to create this fully automated GPT.

How It Works

The automation begins with a simple button within ChatGPT, labeled "Fetch Daily Report." When you click this button, it initiates a process that connects to Make.com, which pulls real emails from your inbox. For example, if there are new emails in your account, ChatGPT will prompt you with a list, asking which email you want to tackle first.

Email Response Workflow

Once you've selected an email, ChatGPT will display the entire email details, including the subject, sender name, sender email, and email body. Along with this, it provides several response options, such as:

  • Option 1: Express interest and request more details.
  • Option 2: Suggest a call.
  • Option 3: Decline politely.

You simply select the option that best suits your response. Upon confirmation, ChatGPT will draft a reply in the same email thread and send it off for you. This process significantly speeds up email management, enabling you to handle multiple emails in a matter of minutes.

Setting Up the Automation

  1. Create a Notion Account:

    • Start by creating an account on Notion. You'll need to set up a dedicated page to collect your emails.

  2. Building Your Notion Database:

    • Within Notion, create a page called "Inbox" and set up a table that will serve as your email database. Ensure that your table has properties such as Subject, Sender Name, Sender Email, Thread ID, and Status (Not Reviewed, Replied).

  3. Using Make.com for Email Integration:

    • Visit Make.com to create a new scenario that will connect your Gmail and pull unread emails into the Notion database. Ensure that you set up filters to capture only the emails you haven't reviewed yet.

  4. Setting Up Webhooks:

    • Create a webhook that sends and receives data between your automation systems and ChatGPT. This step is crucial for integrating your GPT responses with the email processing logic.

  5. Connecting to Zapier:

    • Use Zapier to automate sending email replies based on the responses generated by ChatGPT. You'll set up a draft reply function that will reply directly in the thread of the selected email.

  6. Customizing Your GPT:

    • In ChatGPT, create a new GPT instance. Give it a name, description, and upload a profile picture. Set up instructions to enable it to draft responses based on the emails pulled from Notion.
    • You can also define actions that allow the GPT to interact with your other automation tools, ensuring efficient communication.

Performance Enhancement

After completing these setups, your fully automated system will be able to fetch emails, generate suggestions for responses, allow you to send those responses automatically, and update email statuses in your Notion database—all seamlessly integrated within ChatGPT.

Benefits of the System

  • Saves Time: Quickly manage and respond to emails without switching between multiple applications.
  • Improved Organization: Use Notion as a central hub for all your email management tasks.
  • Customizable: Tailor your responses to reflect your communication style.

Keywords

  • Automation
  • ChatGPT
  • Emails
  • Notion
  • Make.com
  • Zapier
  • Workflow
  • Integration

FAQ

Q1: What do I need to start using this automated system?
A1: You will need accounts on Gmail, Notion, Make.com, Zapier, and ChatGPT, along with a basic understanding of how to set up integrations between these platforms.

Q2: Can I customize the email responses?
A2: Yes! You can customize responses and even add knowledge files to make your GPT's replies reflect your unique communication style.

Q3: How often does the system check for new emails?
A3: You can set the frequency for how often your email is pulled into the system, such as every minute or every hour, according to your preference.

Q4: Is technical knowledge required to set this up?
A4: While some technical understanding will help, the step-by-step guide provided can assist you in setting everything up, even if you're unfamiliar with automation tools.

Embark on this journey of automating your email communications using ChatGPT and improve your productivity today!