How I Created a Pro Voicemail

Introduction

In today's guide, we'll go through the steps to set up a professional voicemail for your business. We'll discuss the benefits of a professional voicemail, how to get a voice actor to record it for you for just five dollars, and provide you with scripts to ensure the voicemail aligns perfectly with your business needs.

Benefits of a Professional Voicemail

1. Professionalism

A professional voicemail enhances the image of your business. People tend to take your business more seriously if your voicemail message sounds professional. Hearing a generic and amateur voicemail can lead potential customers to form a negative impression.

2. Screening

With a well-crafted voicemail, you can prioritize calls based on their issue and urgency. This is particularly useful for dealing with time-sensitive customer issues more efficiently, allowing you to better manage your time and resources.

3. Preparation

Having a professional voicemail gives you time to prepare appropriate responses. This ensures you don't have to come up with solutions on-the-spot for complex queries, enhancing your effectiveness in resolving issues.

Step-by-Step Guide to Setting Up a Professional Voicemail

1. Brainstorm Your Script

First, determine the purpose of your voicemail. Are you informing callers that you'll call them back, asking them for specific information, or redirecting them to email? Knowing this will help you script a more effective voicemail.

2. Find the Right Voice Actor

For a quick, cost-effective solution, use Fiverr. Search for "voicemail for business" or similar keywords to find voice-over actors willing to record for around $ 5.

3. Specify File Requirements

Ensure the audio file format matches what your phone system requires. You can usually find this information in your phone service provider's FAQ or setup guide.

4. Implement the Voicemail

Once you receive the audio file, upload it to your phone system. If you're unsure how to do this, search online for instructions specific to your provider.

Example Script

Here's an example of how your voicemail could sound:

Thank you for calling everyday Finance. Unfortunately, due to high call volume, we are unable to take your call right now. For faster service, you can contact us at support@everydayfinance.co. If you'd like a callback, please leave your name and number after the tone, and we'll reach out as soon as possible. Thank you.

Additional Resources

If you’re looking for a new or better phone line service, check out our video on cheap business phone lines. Additionally, you can learn how to set up your LLC in 20 minutes for free, which also covers setting up a professional email, phone, and business bank account.

Keywords

Professional Voicemail
Business Phone Line
Voice Actor
Script
Fiverr
Phone Service
Call Screening
Customer Preparation

FAQ

Q: Why is a professional voicemail important? A: It enhances the image of your business, allows for call screening and prioritization, and provides time to prepare effective responses.

Q: Where can I find a voice actor for my voicemail? A: You can use platforms like Fiverr, where many voice-over actors offer their services for as low as $ 5.

Q: What should I include in my voicemail script? A: Consider the purpose of your voicemail (e.g., calling back, collecting information, redirecting to email) to determine its content.

Q: How do I upload the voicemail to my phone system? A: Check your phone service provider's support resources or search online for specific instructions for your system.

Q: Are there any additional resources I should consider? A: Look into videos and guides on setting up business phone lines and other essential business infrastructure like LLCs, professional emails, and bank accounts.

How I Created a Pro Voicemail | Only $5