How I Use AI To Manage Calendar & Tasks

Introduction

Hey Jarvis Jr! Please block 2 hours on my calendar for filming this video and please do your research on Advanced prompting techniques to minimize hallucinations and add it to my notes. Set a reminder for me to review it later today. The magic of Ai, no fancy clips and pins, just old-fashioned phone. But before anything, let's talk about the number one productivity tool: the calendar.

The truth is, the tools and methods may change, but the calendar remains the oldest productivity tool, tested by history and time. I will show you how this analog calendar connects to my digital Notion calendar, which is kindly sponsoring this video. Mapping out the whole year and having a panoramic view reduces so much mental load, allowing me to see important dates and events at a glance. Life is not just about work; I can now see vacations, birthdays, school times, weddings, and more on the household calendar. If something changes on the analog calendar, I can easily update it on the digital calendar with a simple command. Time blocking is a popular concept that the big calendar allows me to do at a higher level, while the Notion calendar is great for blocking chunks of time digitally.

Most of the time, I use Jarvis Jr to help me manage my time effortlessly. Notion calendar allows me to create my time availability for scheduling meetings quickly. The tool also lets me connect my projects to the calendar, enhancing organization and productivity. By tracking my work hours using software like Rice, I can analyze my time management and make necessary adjustments. However, one challenge with time management is our tendency to underestimate the time needed for tasks. AI tools like Estimate AI can assist in accurately estimating project completion times.

To address this issue, a formula from my past life as an architect comes in handy. By adding 25% more time to deadlines and projects, I can better account for unexpected delays and challenges. Combining analog tools like a timer with digital tracking systems like Rice helps me stay on track and improve my time management skills. By identifying time-wasting activities and focusing on essential tasks, I can optimize my productivity.

Additionally, utilizing AI features like Rise to detect distractions and maintain focus enhances my workflow. Tools like Opal can block distracting apps during work sessions, allowing me to concentrate better. By implementing strategies to minimize distractions and prioritize tasks, I can enhance my overall productivity using AI tools and techniques.

Keywords: AI, Calendar management, Time blocking, Productivity, Task management, Distraction control, Focus, Time estimation, Notion calendar, AI tools.

FAQ:

1. How can AI tools help with time management? AI tools can assist in accurately estimating project completion times, detecting distractions, and optimizing time allocation for tasks. These tools enhance productivity by providing insights into time usage and improving focus.

2. What are some strategies for effective time management with AI? Combining analog tools like timers with digital calendar systems, using AI features to detect distractions, and blocking apps during work hours are effective strategies. By analyzing time data and adjusting time estimates, individuals can enhance their time management skills with AI tools.

3. How can AI tools like Jarvis Jr and Rise improve productivity? AI tools like Jarvis Jr can automate tasks and reminders, while Rise can analyze time usage and detect distractions. By utilizing these tools, individuals can streamline their workflow, prioritize tasks, and enhance productivity levels.