How to Really Use Grammarly, Part 3 - Editor & Using in Word, PowerPoint, Gmail, Docs, and Sheets

Introduction

Welcome back to part three of our series on "How to Really Use Grammarly." In this segment, we'll continue exploring the Grammarly editor and then dive into how to use Grammarly across various platforms like Word, PowerPoint, Gmail, Docs, and Sheets.

Exploring the Grammarly Editor

After setting up Grammarly in the first part and reviewing its functionalities in the second part, let's dive deeper into the editor's features, particularly focusing on the overall score, goal settings, and generative AI capabilities.

Overall Score

The overall score in Grammarly provides a quick assessment of your document's quality, measured on a scale of 0 to 100. To access the overall score, simply click on the corresponding option. If you don't see it immediately, you can click on "Correct with Assistant." The overall score includes helpful statistics such as word count, readability, and vocabulary diversity.

For instance, a document with an overall score of 87 indicates good writing quality. The score predominately reflects your adherence to Grammarly's suggestions, and other factors like average word length and sentence length are evaluated. The readability score also indicates how easy your text is to comprehend, ideally aiming for a score between 60 to 70 for broad accessibility.

You can also download a PDF report of your statistics, which includes the plagiarism results if you check for plagiarism.

Setting Goals

Setting specific goals is essential when creating a document. At the start of each new document, Grammarly prompts you with a "Set Goals" dialogue box. Here, you can define the domain of your writing—be it academic, business, general, or creative. By setting your goals, Grammarly tailors its suggestions to better fit your writing context.

In addition to defining the domain, you have the option to specify your intent (to inform, convince, or narrate), the audience (general, knowledgeable, or expert), and the formality of your writing (informal, neutral, or formal).

It's a good practice to set your goals for every document you work on because it significantly impacts the types of suggestions Grammarly provides.

Generative AI Features

Grammarly also includes generative AI capabilities that allow you to compose and rewrite text quickly. You can enter prompts asking Grammarly to generate new text, improve existing text, create outlines, and more. For example, asking Grammarly for a paragraph about penguins yields a well-crafted text that reflects your prompt.

With generative AI, you can also personalize the tone and style of the generated text. Options include variants like persuasive, confident, diplomatic, or even casual, catering to your writing needs.

Moreover, the feature allows you to make improvements to existing text by shortening it, adding details, or reorganizing it into an outline, making your writing more efficient.

Using Grammarly Outside the Editor

Grammarly's utility extends beyond the editor and can be integrated into various applications you use daily. Here’s how Grammarly works in some popular contexts:

Gmail

In Gmail, you will notice a green light bulb icon provided by Grammarly. By clicking on it, you'll have access to suggestions and the ability to improve your writing directly within your email drafts. You can also utilize generative AI features to create responses or refine your email content efficiently.

Google Docs

Grammarly’s functionality continues seamlessly in Google Docs. While it provides suggestions similar to those in the Grammarly editor, it also enables a more detailed review of your document, including strategies for enhancing engagement and clarity.

Microsoft Word & PowerPoint

Grammarly integrates smoothly into Microsoft Word and PowerPoint as well, helping you proofread documents and presentations. Similar to Google Docs, as you write, Grammarly highlights errors and offers suggestions, allowing you to make real-time edits easily.

Google Sheets

Interestingly, Grammarly is also functional in Google Sheets, where it adds support for correcting any misspellings or grammatical errors in spreadsheet cells. Though the experience isn’t as rich as in text documents, it still provides essential grammatical assistance.

Conclusion

Grammarly is a powerful tool that enhances your writing across numerous platforms, whether you're drafting emails, reports, or presentations. By properly utilizing its editor features and understanding its integration capabilities, you can maximize your writing efficiency and effectiveness.

Keywords

• Grammarly
• Overall Score
• Goal Settings
• Generative AI
• Gmail
• Google Docs
• Microsoft Office
• Writing Assistance

FAQ

Q1: How do I check my document's overall score in Grammarly?
A1: You can view your document's overall score by clicking on the "Overall Score" option in the editor; if you don't see it, click "Correct with Assistant."

Q2: Why should I set goals for my writing in Grammarly?
A2: Setting goals allows Grammarly to tailor its suggestions based on the context and purpose of your writing, enhancing your document’s quality.

Q3: What can I do with Grammarly’s generative AI feature?
A3: You can use the generative AI feature to create new text, rewrite existing content, generate outlines, and personalize the tone of your writing.

Q4: In which applications can I use Grammarly?
A4: Grammarly can be used in various applications, including Gmail, Google Docs, Microsoft Word, Microsoft PowerPoint, and Google Sheets.

Q5: Can Grammarly help me with plagiarism checking?
A5: Yes, Grammarly includes a plagiarism checker that identifies potential matches in your text. You can add references directly from the plagiarism results.