How To Set Up A Voicemail Greeting

Howto & Style

How to Set Up a Voicemail Greeting

Hello, I'm Mark Christiansen, a professional voice-over artist specializing in business voicemail greetings. In this article, I want to provide you with examples of different voicemail greeting types suitable for businesses of any size, from large IVR systems to simple setups on your cell phone.

When clients or customers contact your business, it's crucial to leave a great first impression. The last thing you want is a poorly-recorded message, like "Hey, this is Joey, leave a message after the beep." Most callers won't wait for a response after hearing such unprofessional greetings.

Below are some generic examples of voicemail greetings. Remember, I can always customize any of these for your specific needs.

Generic Business Voicemail Greetings

  1. Short Business Voicemail Greetings:

    • "Hi there! You've reached [Your Name] at [Your Company]. Thanks for calling. I'm unable to answer the phone, but if you leave your name, phone number, and message, I'll make sure to return your call as soon as possible."

    • "Hello! You've reached the office of [Your Company]. Please leave your name, phone number, and the reason for contacting us, and we will get back to you as soon as possible. Thank you."

    • "Hello! This is [Your Name] at [Your Company]. I'm currently unavailable. My office hours are Monday through Friday from 9 AM to 5 PM. Please leave me a message with your name and phone number, and I'll get back to you within one business day. Have a great day!"

  2. Specific Department Voicemail Greetings:

    • "Hello! You've reached the sales department at [Your Company]. We can't take your call right now. Please leave your name, contact information, and the reason for reaching out, and one of our team members will be in touch within 24 hours."

    • "Hello! You've reached [Your Company]. We can't answer your call right now, but your call is very important to us. Please leave your name, phone number, and the reason for your call, and someone from our team will get back to you within one business day."

    • "Hello! You've reached [Your Company]. We are currently closed. Our office hours are Monday through Friday from 8 AM to 5 PM Eastern Time. Please visit our website at [yourcompany.com] for more information, or leave us your name, phone number, and the reason for your call. We will get back to you on Monday. Thank you for calling [Your Company]."

  3. Personal Voicemail Greeting:

    • "Hi! You've reached [Your Name] at [Your Company]. I'm out of the office from [Today's Date] to [Next Friday]. Please leave your name, phone number, and the reason for your call, and I'll be sure to get in touch with you as soon as I'm back at work. Thank you and have a fantastic day!"

A variety of voice mail messages can be tailored to suit your needs, including holiday greetings, business hours announcements, and referrals to email or websites. You can even add music to enhance your greeting for a more professional touch.

Example with Music

  • "Hello! You've reached the sales department at [Your Company]. We can't take your call right now, but please leave your name, contact information, and the reason for reaching out, and one of our team members will be in touch within 24 hours."

I've been a professional voice-over artist for over 25 years, and I'm passionate about helping businesses project a professional image. Your voicemail is often the first contact people have with your business, and it should accurately portray your brand and professionalism.

Please contact me at [mark@avoicepro.com] and visit my website [customvoicemailgreetings.com] for more information. I look forward to helping you and your business make the best first impression possible. Thank you for your time!

Keywords

  • Professional voicemail greetings
  • Business voicemail
  • IVR systems
  • Custom voicemail
  • Sales department voicemail
  • Office hours announcement
  • Voice over artist
  • Contact information

FAQ

Q: Why is a professional voicemail greeting important for my business? A: A professional voicemail greeting leaves a great first impression and portrays your brand and business as professional and trustworthy.

Q: Can Mark Christiansen customize a voicemail greeting for my specific needs? A: Yes, Mark can customize any voicemail greeting based on your requirements to ensure it reflects your business's unique identity.

Q: What details should be included in a business voicemail greeting? A: Key details include your name, company name, reason for the caller to leave a message, and a promise to return the call within a specific timeframe.

Q: Is it beneficial to add music to my voicemail greeting? A: Adding music can enhance your greeting, making it more engaging and professional.

Q: How can I contact Mark Christiansen for professional voicemail services? A: You can contact Mark at [mark@avoicepro.com] and visit [customvoicemailgreetings.com] for more information and services.