How To Use Motion App For Project Management (2024) Complete Tutorial

How To Use Motion App For Project Management (2024) Complete Tutorial

Introduction

Hey everyone, welcome back! In this tutorial, I'll guide you through effectively managing your projects using the Motion App. If you're prone to doom-scrolling and feeling like you don't have enough time, the Motion App is your solution. With its AI assistant, it ensures that all your tasks get done and even auto-reschedules unfinished tasks for the next day. So, let’s dive into how you can use the Motion App to optimize your time.

Getting Started

To begin, visit us.motion.com and click on “Try Motion for Free.” Sign up using your email address and payment information. Once completed, you’ll be directed to your Motion dashboard.

Pricing Information

The Motion App pricing starts at $ 12 per team and $ 19 for an individual plan. If you opt for monthly billing, it costs $ 34.20. The app offers automated scheduling, AI calendar management, booking templates, booking pages, and much more.

You can also avail a free trial to determine if the app suits your needs.

Dashboard Overview

Upon logging into your Motion dashboard, you'll see where you currently stand in terms of time and tasks. For instance, if you log in at 4:30 PM on a Friday, it will show that in your local time zone.

Linking Your Calendar

To begin your project management journey, link your calendar by clicking on:

• Account
  • Add Google Calendar
  • Add Outlook
  • Add iCloud Calendar

Choose the calendar you use the most to ensure your projects align with your personal and professional schedules.

Creating Projects and Adding Tasks

Step 1: Add a Project

Navigate to the “Projects” tab at the top. Click on "Add Project" to create a new project. For example:

• Project Name: Website Launch
• Description: A to Z web planning

Click “Create Project” to save.

Step 2: Add Tasks

Within your project, click on "Add Task". For instance:

1. Task Name: Build Web Logo
2. Duration: Estimated time (1 hour, 2 hours, etc.)
3. Schedule: Fit in any time of the day or within work hours.

For scheduling, you can customize the time slots. For instance, if you wish to work on your website every day from 6 PM to 9 PM, you can replicate this schedule for the entire week.

Step 3: Auto-Scheduling

The Auto-Scheduling feature helps in fitting tasks within your specified time. In case the task doesn't have a set duration, it might not auto-schedule immediately.

You can also set start and end dates. For instance, if a task is due on the 8th, you can set a start date as 21st to the 2nd.

Handling Blocking Tasks

To ensure certain tasks are dependent on others:

• Example: To add products to a website, you need to set up a Shopify account first. In the Motion App, designate the task of adding products as “Blocked By” the task of setting up the Shopify account.

Managing Multiple Projects

You can manage multiple projects simultaneously. Here’s how:

1. Create a New Project: E.g., A project for a community service
2. Add Tasks: E.g., Helping with cleaning a school with a specific duration and time.

Conclusion

The Motion App offers a seamless and efficient way to manage multiple projects and align them with your daily schedule. It’s simple and user-friendly, making project management a breeze.

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Keywords

• Project Management
• Motion App
• AI scheduling
• Calendar Integration
• Auto-Scheduling
• Task Management

FAQ

Q1: What is the starting price for a Motion App plan?

• The Motion App starts at $ 12 for a team and $ 19 for an individual plan.

Q2: Can I try the Motion App for free?

• Yes, you can get a free trial to see if the app fits your needs.

Q3: What calendars can I integrate with the Motion App?

• You can integrate Google Calendar, Outlook, and iCloud Calendar with the Motion App.

Q4: How does the Auto-Scheduling feature work?

• It fits tasks within your specified time slots. If a task doesn’t have a duration, it might not auto-schedule instantly.

Q5: Can I manage multiple projects simultaneously on Motion?

• Yes, you can create and manage multiple projects within the Motion App.

Q6: How can I set dependencies among tasks?

• By using the “Blocked By” feature, you can ensure that tasks dependent on the completion of others are scheduled accordingly.