Klevr Contracts with Copilot - contract management application for Dynamics 365

Introduction

In today's session, we delve into Klevr Contracts, a comprehensive contract management application integrated within the Microsoft Dynamics platform. Alongside Klevr Contracts, we will explore how Copilot is seamlessly integrated, enabling users to harness the power of AI within the solution.

To highlight the functionality of Klevr Contracts, we will act as employees of the Bright Future Foundation, working with four contracts linked to their Community Impact Partnership strategy. These contracts include:

1. Oare Philanthropy Propic Trust
2. Hopewell Mental Health Services (the focus of our presentation)
3. EOS Supplies Limited (supplying necessary materials for mental health clinics)
4. A subcontract between Hopewell Mental Health Services (HMHS) and Mind Metrics (which will provide reporting and analysis on patient and clinic data).

Understanding Klevr Contracts Interface

Upon logging into Klevr Contracts, the Copilot icon appears on the toolbar, allowing users to query information from the database in a chat-like format. Pre-defined prompts have been created to demonstrate this functionality. For instance, querying details about Hopewell Mental Health Services returns succinct information about the organization directly.

Moreover, additional queries can provide insights into various milestones associated with service delivery contracts. This AI-powered search capability enhances user efficiency by eliminating the need to navigate the system for information.

Contract Groups

In Klevr Contracts, contract groups allow users to organize related contracts logically. Here, users can view familiar fields such as codes for searching and reporting purposes, an external reference for integration with other systems, and tags for reporting and searching.

Contract Overview

The main contract we analyze is the service delivery contract with Hopewell Mental Health Services. This contract displays a business process flow, offering a snapshot of its lifecycle stage while ensuring data consistency. The contract details include codes, names, associated accounts, and financial data, showing a contract amount of $ 500,000.

The contract document field allows for the upload of PDFs or documents that users may need to download. Additionally, users can categorize contracts and view key stakeholders responsible for managing and monitoring contract activities.

Activities and Milestones

Klevr Contracts provides a timeline component that records all communications related to the contract. The timeline summary feature demonstrates key information directly, facilitating swift understanding of the contract's progress.

For milestones, Klevr Contracts allows for multiple milestones, each with specific objectives that need to be fulfilled. For example, the initial setup milestone displays objectives required for its completion. A seamless integration is established with Klevr's external stakeholder portal, allowing external entities to submit milestone reports for internal review.

Financial Management

The financials tab presents a visual breakdown of contract budgets, demonstrating how the total amount is allocated. Various budget types can be set within contracts, and users can schedule budgets for recurring events. For scheduled budgets, recurrence details can also be captured.

Once financial configurations are finalized, contract records can move through their lifecycle stages, including initiating requests for approvals. Users have the ability to revise or renew contracts, allowing for deep cloning of necessary documents and terms associated with the original contract.

Conclusion

With its intuitive features and integration of AI through Copilot, Klevr Contracts streamlines the entire contract management process within the Microsoft Dynamics platform. For organizations looking for an efficient solution to manage contracts and associated activities, Klevr Contracts stands out as an essential tool.

Keyword

Klevr Contracts, Dynamics 365, Copilot, contract management, AI integration, Hopewell Mental Health Services, contract groups, financial management, milestones, external stakeholder portal.

FAQ

Q1: What is Klevr Contracts?
A1: Klevr Contracts is a comprehensive contract management application integrated within the Microsoft Dynamics platform that streamlines the management of contracts and associated activities.

Q2: How does Copilot enhance Klevr Contracts?
A2: Copilot provides a chat-like interface for querying information within the contract database, allowing users to access relevant information quickly without navigating through the system.

Q3: Can Klevr Contracts handle financial tracking?
A3: Yes, Klevr Contracts offers a financials tab that visualizes contract budgets, tracks allocations, and manages recurring payments.

Q4: What role do milestones play in Klevr Contracts?
A4: Milestones are essential for tracking key objectives required within a contract. Users can set up multiple milestones, allowing for effective monitoring of contract progress.

Q5: Is there support for external stakeholders?
A5: Yes, Klevr Contracts features an external stakeholder portal enabling external parties to submit milestone reports which can be reviewed internally.