Letter writing

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Introduction

In this article, we will discuss the art of letter writing, focusing specifically on formal letter writing. Letter writing is different from other types of writing, and in a formal letter, clarity and precision are key. We will explore the structure and format of a formal letter, as well as provide tips and guidelines for writing an effective letter.

Addressing the Letter

The first step in writing a formal letter is addressing it correctly. There are typically two addresses in formal letter writing: the sender's address and the recipient's address. The sender's address is usually placed at the top right-hand corner of the page, while the recipient's address is positioned on the left-hand side.

The sender's address should include the name, institution (if applicable), and contact details. The recipient's address should include the name, designation, and address of the person or organization you are addressing. It is important to note that punctuation may or may not be used in these addresses, and it is acceptable to either include or leave out punctuation.

The Heading

The heading of a formal letter is important as it sets the tone and purpose of the letter. The heading should be concise and clearly indicate the reason for writing the letter. The title of the letter depends on the purpose of your letter, such as application for employment, permission, complaint, invitation, or request. It is crucial to choose an appropriate title that accurately represents the content of your letter.

Introduction

In formal letter writing, there is no need for lengthy pleasantries or unnecessary details. The introduction should be brief and to the point. Start by introducing yourself and providing a background that is relevant to the purpose of your letter. Include any qualifications or credentials that are applicable to the matter at hand. Use active voice and avoid using contracted forms of words. The introduction should express optimism and convey your confidence in the subject matter.

Conclusion and Subscription

In the conclusion of a formal letter, it is important to express optimism and gratitude. You can express your anticipation of a favorable outcome or a positive response. After concluding your letter, use a subscription like "Yours faithfully" or "Yours sincerely" followed by your full name. You may also include your contact information, such as your email address or phone number, for further correspondence.

Keywords

  • Formal letter
  • Addressing
  • Heading
  • Introduction
  • Conclusion
  • Subscription

FAQ

  1. What is the difference between a formal letter and other types of writing?
    • Formal letter writing is concise, precise, and straightforward. It is focused on business or professional matters and does not include unnecessary pleasantries.
  2. How should I address a formal letter?
    • Both the sender's and recipient's addresses should be included, with the sender's address on the top right-hand side and the recipient's address on the left-hand side.
  3. How should I format the heading of a formal letter?
    • The heading should be a concise caption that reflects the purpose of the letter. It should not be a full sentence and should not end with a punctuation mark.
  4. What should I include in the introduction of a formal letter?
    • In the introduction, introduce yourself, provide relevant background information, and express confidence in the purpose of your letter.
  5. How should I conclude a formal letter?
    • Conclude the letter by expressing optimism and gratitude. Use a subscription like "Yours faithfully" or "Yours sincerely" followed by your full name and contact information if desired.