Make AI Your Virtual Assistant

Introduction

If you've ever wanted to make your email communications sound more professional and efficient without sounding overly formal or desperate, then using an AI like ChatGPT as your virtual assistant can be a game-changer. Here's an example of how I use ChatGPT for composing my email communications, and how you can fine-tune its suggestions to better suit your style.

Initial Example Email

Take this initial suggestion from ChatGPT:

Hey Tony,

Thanks for reaching out. I'm excited to help you take your deli shop to the next level online. With my experience helping businesses of all sizes succeed online, I'm confident we can make some magic happen for you. Let's schedule a call to discuss your business needs and goals. Together, we can come up with a customized marketing plan to help your business thrive online.

Here's a link to my availability calendar: [URL]

Can't wait to chat with you soon.

Cheers,
Brad

This initial draft isn't bad, but it could benefit from a more casual tone and less formality. What I would do next is use prompts to refine it.

Customizing the AI Output

To make the email sound more like myself, I might go back and forth with ChatGPT, providing specific prompts such as "use a more casual tone" and "don't sound like a whiny suck-up who is desperate for work."

Final Adjusted Email Example

After some adjustments, the email might look something like this:

Hey Tony,

Thanks for reaching out! Excited to help you take your deli shop online. I've worked with businesses of all sizes, so I'm sure we can come up with something great.

Let's set up a call to chat about what you need and how we can get you online. Here's my calendar: [URL]

Chat soon,
Brad

Keywords

AI Virtual Assistant
Email Communications
ChatGPT
Customized Emails
Professional Tone
Casual Tone

FAQ

Q: How can I make my emails sound more professional but still casual?
A: Use AI tools like ChatGPT and provide specific prompts to adjust the tone to your preference. For example, ask for a "casual tone" and avoid overly formal language.

Q: How do I ensure the AI assistants don't make me sound desperate?
A: Guide the AI with prompts such as "don't sound like a whiny suck-up who is desperate for work." This helps in curating a more balanced tone.

Q: Can AI handle back-and-forth adjustments to perfect my emails?
A: Yes, you can go back and forth with AI, refining the output until it meets your needs.

Q: How do I get started with using ChatGPT as a virtual assistant?
A: Begin by drafting an initial email and then refine it with specific prompts to adjust the tone and content.