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Organize your notes using AI (productivity hack)

Education

Introduction

In today's digital age, Artificial Intelligence (AI) offers invaluable assistance in organizing our notes, structuring thoughts, processing meeting notes, cleaning up writing, adding backlinks and tags, and filling in the gaps in our knowledge. This article will guide you through each of these functionalities using AI, demonstrated with examples.

Structuring Thoughts and Rambles

Voice notes often capture spontaneous thoughts. Particularly, I took a voice note while falling asleep about dedicating each part of life to a main point of focus. AI can extract key takeaways from such notes:

  1. Highlight the voice note text.
  2. Use AI: Open the AI palette editor (Command+J) and ask it to list the key takeaways.

Example:

  • Being conscious of the main focus in each life section.
  • The importance of deliberate living.

Processing Meeting Notes

AI can act as an executive assistant to process meeting notes into organized formats:

  1. Take Bullet Points: Write key points during the meeting.
  2. Record Audio Memo: Summarize the meeting in 30 seconds to 1 minute after the call.
  3. Use AI: Highlight all notes, use the custom prompt for executive assistance to create a structured outline.

Example:

Key Meeting Takeaways

  • Discussed project updates.
  • Agreed on new milestones.
  • Set deadlines for the next phase.

My Action Items

  • Prepare the project report.
  • Schedule the next meeting.

Other People's Action Items

  • John to draft the proposal.
  • Lisa to finalize the budget.

Next Steps

  • Review the progress in two weeks.

Cleaning Up Writing

AI can correct grammatical errors, fill in abbreviations, and clean up any messy notes. Particularly useful for notes taken on mobile devices, you can:

  1. Highlight Text: Select the text that needs editing.
  2. Use AI: Open the AI palette editor and ask it to act as a copy editor.

Example:

Original: "mtng with Lisa at 3pm, prjct rpt due" Cleaned: "Meeting with Lisa at 3 PM, project report due."

AI can help in linking entities within your notes, enhancing the concept of networked note-taking:

  1. Highlight Text: Select the relevant text.
  2. Use AI: Use the custom prompt to automatically add backlinks.

Example:

Original: "Boulder and Barbara" Processed: "Boulder and Barbara"

For tagging:

  1. Highlight Text: Select the relevant notes.
  2. Use AI: Use the custom prompt to suggest tags based on the context.

Example:

Tags: meeting notes, business strategy, action items.

Filling Missing Information

AI can find and fill in the missing information in your notes:

  1. Highlight Text: Select the text with gaps.
  2. Use AI: Use the custom prompt to answer the questions.

Example:

Original: "How long is the drive from Estes Park to Denver International Airport?" Processed: "The drive from Estes Park, Colorado to Denver International Airport takes about an hour and 40 minutes with traffic."

AI makes note-taking efficient, transforming unstructured thoughts into organized insights.

Keywords

  • AI note-taking
  • Structure thoughts
  • Processing meeting notes
  • Copy editing
  • Backlinks
  • Tags
  • Missing information

FAQ

Q: How does AI help in note structuring? A: AI can extract key takeaways from raw notes, facilitating a cleaner and more structured format.

Q: What should I do to clean up my writing using AI? A: Highlight your text and use an AI copy editor to correct grammatical errors and fill in abbreviations.

Q: How can AI help with meeting notes? A: AI can format meeting notes into structured outlines, listing key takeaways, action items, and next steps.

Q: Can AI add backlinks and tags automatically? A: Yes, AI can identify entities within your notes and add backlinks or suggest tags accordingly.

Q: What if I have missing information in my notes? A: AI can search for missing information and fill in the gaps accurately.