Hello, everyone. For those of you who don't know me, I'm Juliana. Today, I'm going to share my screen and walk you through a process that allows you to write Standard Operating Procedures (SOPs) five times faster using Chat GPT. This tactic has proven incredibly effective for me and the businesses I've worked with over the years.
I consider myself a corporate dropout with 20 years of experience in operations. Since starting my business, I've helped over 500 agencies on five continents, including six, seven, and eight-figure agencies. Our clientele includes everything from local PPC shops to full-stack development and creative agencies.
Digital marketing agencies have been major disruptors in how the future of work is unfolding. Teams are geographically dispersed and use various methods like nearshoring, offshoring, and white labeling. My challenge has been to create systems and processes to manage a fully digital operation, a task I relish. Now, with the advent of AI, operations can evolve faster and more dynamically than ever.
I've recently started posting more on LinkedIn, conducting polls to get a sense of industry challenges and trends:
To systematize and scale your business, especially in operations, SOPs are invaluable. Static training, or instructional guides, make it easier to onboard new hires, replace team members, and ensure consistent quality.
From a poll I posted, 17% of businesses are beginning to use AI for documentation, which is exciting. Although this sample isn't statistically significant, it suggests a positive trend.
Many people think creating SOPs is cumbersome and time-consuming. Here’s how to fast-track your SOP creation using Chat GPT:
"Write an SOP based on this transcript for our new employee."
"Merge these two SOPs and highlight the differences."
"Generate a prompt for creating an SOP from this training video."
Chat GPT needs supervision and revision, especially for complex tasks.
Yes, using prompts like "combine," you can merge and optimize your SOPs.
Absolutely, it can accurately determine roles and associated tasks.
It specializes in textual content but also provides guidance on visual-based SOPs.
Leveraging AI to streamline SOP creation is not just a time-saver but also a way to ensure consistency and accuracy. Advanced tools and smart use of Chat GPT can transform your operational efficiency. Test these steps and see the dramatic improvements in your workflow.
Chat GPT helps speed up the SOP creation process by synthesizing, categorizing, and labeling information quickly.
By using specific prompts, Chat GPT can combine multiple SOPs and highlight the differences for a streamlined and optimized process.
Yes, centralizing your documents in tools like Notion or get Guru makes it easier to manage, find, and update your SOPs effectively.
Absolutely, having both video and written instructions ensures that your SOPs cater to various learning preferences.
In addition to the incredible tools mentioned above, for those looking to elevate their video creation process even further, Topview.ai stands out as a revolutionary online AI video editor.
TopView.ai provides two powerful tools to help you make ads video in one click.
Materials to Video: you can upload your raw footage or pictures, TopView.ai will edit video based on media you uploaded for you.
Link to Video: you can paste an E-Commerce product link, TopView.ai will generate a video for you.