How to automate extracting text from emails in just 1 minute

Introduction

In today's fast-paced digital world, automating mundane tasks can save valuable time and enhance productivity. One such task is extracting text from emails and converting it into a CSV file. By leveraging AI Builder with the Azure OpenAI service, you can accomplish this in just a minute. Here’s a step-by-step guide to setting up this automated process using Power Automate.

Step 1: Setting Up Power Automate

1. Log in to Power Automate: Begin by navigating to powerautomate.com and logging in with your work or school account.

2. Create a New Flow: Click on the "Create" button, and select the "Automated Flow" card to initiate the process.

3. Select a Trigger: For the automation process, you will choose the trigger "When a new email arrives." This allows the flow to react whenever you receive a new email.

Step 2: Converting HTML Body to Plain Text

4. Add the HTML to Text Action: To convert the HTML body of the email into plain text, add the "HTML to Text" action. This step is essential for parsing the email content accurately.

Step 3: Utilizing the Azure OpenAI Service

5. Extract Data with AI: Next, include the "Create text with GPT" action powered by the Azure OpenAI service. With a well-crafted prompt, this action will extract the necessary data and format it as a CSV table.

Step 4: Saving the Extracted Data

6. Create the CSV File: Finally, implement the "Create file" action to save your CSV file at the designated OneDrive path. This ensures that your extracted data is easily accessible whenever needed.

Finalization

After configuring all actions in your flow, click "Save". Now, it’s time to test your new automation. Send yourself a test email, and watch as the flow runs, extracting the data and storing it in a CSV file—all in less than a minute!

Now that you’ve set everything up, we encourage you to customize this automation to better suit your needs. Happy automating!

Keyword

• Power Automate
• Email Extraction
• HTML to Text
• Azure OpenAI Service
• CSV File
• Automation

FAQ

Q1: How do I log in to Power Automate?
A1: You can log in to Power Automate by visiting powerautomate.com and using your work or school account credentials.

Q2: What is the purpose of the "HTML to Text" action?
A2: The "HTML to Text" action is used to convert the HTML body of an email into plain text for easier parsing and extraction of information.

Q3: How does the Azure OpenAI service help in this process?
A3: The Azure OpenAI service uses AI to extract relevant data from the email content and formats it into a CSV table based on your instructions.

Q4: Where will the CSV file be saved?
A4: The CSV file can be saved to any specified OneDrive path that you configure during the flow setup.

Q5: Can I test the flow with my own emails?
A5: Yes, after saving the flow, you can send a test email to yourself to see how the automation works in extracting data and creating the CSV file.